Because of the shared responsibility between users and Microsoft, your organization must carry out its own Microsoft Office 365 backup to improve data recovery and ensure business continuity in case of a disaster. Here are seven reasons why your organization need Office 365 Backup Solutions:

Accidental deletion
Human mistake is generally the leading cause of many disasters leading to data loss. Accidental data deletion is one of the reasons why this is the case. This can be related to small pieces of information like single files or emails; in worst-case scenarios, it can be an accidental deletion of the entire user’s data. And although Office 365 has a retention period where that data can be retrieved, once it’s gone from that, accessing the deleted information might be very difficult, if not impossible. Data recovery for permanently deleted information can pose a challenge. However, this can be remedied by performing regular Office 365 backups. If any more crucial information gets deleted, your organization can simply roll back the data and avoid further problems by restoring the backup.

Malware/Ransomware
Ransomware increasingly poses more danger to organizations, with new and more sophisticated attack methods being invented daily. Attacks with malware and ransomware are among the leading causes of data loss for different companies.
Due to the encryption method’s design and the fact that the ransom must often be paid in a short amount of time, data recovery of encrypted files can be grueling. Not only does the solution often not arrive, but there’s also no guarantee that ransomware victims will receive the key at all, and even if they do, a database that was once compromised will most likely become a target for a future attack. To make matters worse, it is nearly impossible to decrypt the infected data, even with professional tools.

As dangerous as ransomware attacks are, they can be dealt with relatively quickly if you possess an Office 365 backup. If you want to retrieve access to your organization’s encrypted data, a regular backup and a robust backup policy will ensure your safety against malware and ransomware.

Retention policy gaps
Different legal regulations might apply depending on what type of service your organization offers or what kind of data is stored within its IT structures. These rules dictate details such as how long each type of data must be stored and your organization must always be ready to retrieve and procure this information if asked to do so. Failing to meet these requirements can lead to severe legal issues.

Office 365 only has limited data retention features, and relying on the native security tool for data recovery of important information is not always possible, especially for data that has been stored for a prolonged time. Because of this, if you are looking to secure all of your data and make sure your organization complies with all of the necessary industry regulations, you will need an Office 365 backup.

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